Every organization strives to increase productivity levels in the workspace, but it’s virtually impossible for your employees to be productive all the time. Even though business leaders and their executives try all the tips and tricks to keep their workforce motivated, engaged, and energized, yet, it seems like workers are still wasting time at work. Unfortunately, workplace distractions cost organizations both time and money. There is nothing more frustrating than watching your employees wasting time every day. It’s a challenge that every company faces on a regular basis. Telegraph.co.uk has revealed workers waste about three hours every day or 60 hours each month. But do you know how exactly your employees waste their time at work?
- Unnecessary Meetings
Meetings can be productive and an excellent way to utilize your employees’ time, but in most cases, they are simply a waste of time. Don’t agree? Well, think about the meetings you attend at the office. How many of them are necessary for you to get on with your daily work? For many, the answer would be they can do without attending the majority of these meetings. Whether you are the person who is attending the meeting or has called for it, consider if these gatherings really worth your time or you would have used this time to complete your own task.
- Social Media Usage
It goes without saying that a high percentage of employees waste time at the workplace using social media. Facebook and Instagram are two of the many popular social media sites that people from all walks of life use to connect with others. For employees, these platforms serve as an online party-line that is always connected. These social networks are loaded with distractions and your staff members end up wasting their precious time using these sites, especially when they know their company isn’t using any cell phone software to spy on phones.
- Excessive Use of Email
Another common problem managers come across at work is their employees excessively use email when it is might be far better to use the intercom or have a direct conversation with the coworker. It’s not just the hassle of creating and reading the emails that consume a lot of time, but also the additional time it takes to organize, delete or appropriately file them. This might not sound too much, but what if you get to deal with more than 50 emails over the course of a day and each takes no less than a minute of your valuable time. It means you need at least one hour just to handle emails. On top of it, employers cannot gauge whether the employees are using email for personal or work-related tasks. Unless they have installed cell phone software to spy on phones or tablets owned by the company.
- Paying Utility Bills
One reason why we all work is we all have certain obligations and responsibilities outside the professional life which need to be paid for. Paying utility bills is something we all do. However, paying the bills while on the clock is something that is relatively new. Thanks to countless online bill-paying services, people can now pay their utility bills at any time of the day from anywhere. Sure, it’s important your employees pay their bills on time, but not at the expense of the work. Because this is something that could be easily done from the comforts of the home. Yet, many employees fail to comprehend this fact. As a result, managers try to keep an eye on every employee, something that barely bore fruit even if you are running a small business. A cell phone software to spy on phones owned by the company is a perfect solution to identify time wasters in the workplace. Since monitoring apps allow you to keep an eye on your staffs’ browsing history.
- Shopping from Work
An Annual CareerBuilder survey finds that 53 percent of the employees are shopping from work. The study also divulged that nearly one in four employers have fired someone for using the internet for non-work related activity. With Black Friday just a few weeks away, workers are gearing up to pursue the internet for killer discounts. This leaves employers in a quandary because it puts important tasks and projects on hold. So how on earth employers can bar their workers from online shopping? Sure, cell phone software to spy on phones can inform you of the activity, but how can you persuade your team to do online shopping during lunchtime or other breaks. By creating office SOPs (Standard Operating Procedures) you can successfully negate this problem. Not only it will define how to do the tasks, but it will also make it clear to the employees who are responsible for what. So in case of delay business executives will exactly know who is slacking.
- Extended Lunch or Tea Breaks
Of course, everyone needs a break from work. You cannot simply force your workers to sit at their desks all day as it would be unhealthy. However, long breaks taken too often can become a waste of time. Not only they frustrate work managers, but they also lower workplace morale. How? The rest of the staff will perceive these delinquents as acting above the rules. Thereby, you need to make an active effort to limit extended breaks to no more than three per day. Clarify the importance of break procedures and strictly monitor the check-in and checkout times of the workers. For field employees, you can use cell phone software to spy on phones to stay in the know of their whereabouts and the time they have spent away from the job site.
No matter what your employees do to pass their time while at work, they need to realize that time is a valuable asset. And if they fail to be a good asset no one would like to keep them. Finding a balance between performing carelessly and being fruitful, therefore, is extremely important. A cell phone software to spy on phones is a tool that can prove handy for any employer who utilizes smartphones and tablets at their place of business. With monitoring software, business owners and managers can easily analyze how their employees are managing their time and identify which team members need improvement and which situation warrant leniency.
A reliable surveillance program keeps logs of each device at a place of work. Allowing managers to pull up all activities and analyze them remotely at any hour of the day to get a clear report on how each worker is performing. Review instant messages, emails, stored apps, visited websites, and more to determine which websites and apps need to be blocked as well as to determine if disciplinary action is needed. In brief, a reliable cell phone software to spy on phones can prove a valuable investment for your business as it lets you keep track of wasteful activities and enable you to take quick action.